Three ways to kick-start your disability and ethnicity pay gap preparations

Disability and ethnicity pay gap reporting is a step closer to becoming mandatory following a government consultation, so organisations should start preparing now, advises Rachel Mapleston

Plans to force organisations to reveal their ethnicity and disability pay gap are aimed at creating a fairer and more diverse workforce, and removing the barriers facing disabled and Black, Asian and minority ethnic (BAME) employees in progressing to the highest positions of an organisation. The intention is to build upon the progress made by gender pay gap reporting, which requires organisations with over 250 employees to disclose the difference in pay between male and female colleagues.

Research for the Equality & Human Rights Commission found that people with learning difficulties or disabilities experience pay gaps of up to 60 percent while individuals with mental illnesses experience gaps up to 40 percent. It found that people with physical disabilities experience slightly lower pay gaps on average (up to 28 per cent for men and 18 per cent for women).

Meanwhile, research by the Resolution Foundation found that BAME (Black Asian and Minority Ethnic) employees lose out on £3.2bn a year in wages compared to white colleagues, while the ethnicity pay gap can reach as high as 17 percent for some minorities in the UK.

Just 3 percent of large companies have voluntarily revealed their disability and ethnicity pay gaps so far.

Rather than perceiving disability and ethnicity pay reporting as a box-ticking exercise, employers should view it as an opportunity to evaluate their pay structure and culture so they can implement positive change to tackle any disparities that may exist so they can attract and retain the best talent.

Here are three ways organisations can take steps to get ahead of the game and kick-start their preparations.

1. Carry out a data audit

Gender pay gap reporting was relatively straight forward for employers because they already held this data on file, but this isn’t the case for data relating to ethnicity and disability. Carrying out an audit of your data will help you to ascertain what data you have on file about employees from ethnic backgrounds and establish what data you require.

If you don’t have the relevant data on file, now is the time to start collecting it. Initiate conversations with relevant individuals and inform them what information you need, why you need it and how you will maintain it going forward.

Employees can often be reluctant to share their personal information, perceiving it to be intrusive or burdensome, so developing a tool such as an online form available through self-service can help to simplify the process and to remove these barriers.

2.    Deepen your knowledge

What classifies someone as disabled?  Is there a need to categorise disability/ethnicity for improved reporting?  In order to accurately report on disability and ethnicity it is important that key personnel receive guidance on how best to organise and manage your data.

Furthermore, to help address the issue if a gap exists it is important that managers receive necessary training on diversity and inclusion in the workplace. Good leadership is key to making workplaces more diverse and inclusive but research by the Chartered Management Institute (CMI) found that almost two thirds (61 per cent) have never received diversity and inclusion (D&I) training or had not had any such training in the last 12 months.

3.    Analyse your pay stats

Having accurate data at your disposal is only useful if you know what to do with it. In order to close any potential pay gaps which may exist, managers must know how to analyse their data and interpret it so they turn it into actionable intelligence. Giving your team the time to review the pay gap statistics will help them identify what it means for your company and implement an effective action plan to address any disparities.

Rachel Mapleston is Business Analyst at the HR and payroll firm, MHR.